Everlast Group is a specialist company within the building sector, with a particular focus on roofing based in West Yorkshire, England.
They were established in 1999 and rapidly became one of the UK’s leading specialists in a wide range of construction. Currently they work on more than £50 million worth of projects annually, both in the UK and Europe. Everlast’s success has been achieved by focusing on innovation, applying new thinking and exploring ideas across all construction activities.
Problem
Limited Accessibility: Employees were required to be within the office to access the shared drive containing the necessary spreadsheets. This limited flexibility and slowed down workflow.
Inconsistent Pricing: Employees often struggled to select the correct spreadsheet for each new quote, leading to the potential for incorrect pricing if the wrong document was used.
Inaccurate or Incomplete Information: Due to the nature of copying and pasting from previous quotes, important info was often overlooked or not consistently applied in new quotes, reducing the overall quality and reliability of the estimates.
Essentially, Everlast needed a solution that would allow employees to work more efficiently and ensure that quotations were accurate, up to date and accessible from anywhere.
Solution
GAIN LINE collaborated with Everlast to analyse the existing Excel-based system. We were able to work closely with Everlast to understand the required functionalities such as, how information was entered, stored, retrieved and which processes were critical to the quotation and project management workflow.
With a comprehensive understanding of the existing system, GAIN LINE were able to develop an online portal that replicated the key functionality of the Excel spreadsheets but added numerous improvements.
Online Access: The new system enabled employees to access quotes and project info from anywhere, offering increased flexibility and productivity for field workers, remote employees, and project employees.
Real-time Updates: By moving the system online, Everlast could ensure that the most up-to-date pricing and project information was available at all times which prevented common errors that came as a result of outdated spreadsheets or incorrect data.
Admin Controls: Everlast gained the ability to easily update core data through an admin area, eliminating the need to modify multiple Excel documents manually. This streamlined administrative tasks and improved data consistency.
Results
From the implementation of GAIN LINE’s online system, Everlast were able to reap several immediate positive effects on their operations:
- Increased Efficiency: Employees could now generate accurate quotations quicker, as they no longer had to search through various spreadsheets or rely on manual data entry. The process became faster and less error-prone.
- Improved Data Management: With all information stored in the system and assigned to specific projects, Everlast could more easily track project progress and access all related documentation in one place.
- Enhanced Reporting: The system enabled Everlast to generate detailed reports, providing insights into their business pipeline, team productivity and overall performance. These reports helped the group to make more informed decisions and better manage their resources
- Expansion Opportunity: Through the success of the new system, Everlast Group identified additional areas of their business that could be integrated into the platform, reducing reliance on paper-based processes and Excel.
Project Team
Who worked on this project?
Mike Wildhood
Project Manager
Adam Faux
Senior Front-End Developer
By moving from a traditional Excel- based system to a comprehensive online platform, Everlast significantly improved their internal processes, offering more efficient project management, accurate quotations, and better data insights. Our creation at GAIN LINE allowed Everlast to not only streamline operations but also open up a new revenue stream by offering the system to companies within their industry.
